HERON CREEK COMMUNITY FOUNDATION Board of Directors Meeting Minutes of October 4, 2016*

A quorum was declared and the meeting was called to order at 2:00 p.m.

Present: !Lee Davies !Ellen Domke !Dave Hourigan !Laurie Huebner !Carol Kantor !Marilyn Kosiorek !Noreen Maloney !Roger McQuain !Paul Plaza !Tom Shannon !Jerry Stevens !Richard Wimmer !! !!! Absent:!Lynda Gifford !Chris Trottier ! Also in attendance was Rozier Sharp. ! !!!!!!!! APPROVAL OF MINUTES A motion to approve the Minutes of the Board of Directors meeting held on June 28, 2016 was made by Tom Shannon, seconded by Carol Kantor and carried unanimously.

TREASURERʼ REPORT (Tom Shannon)

As of August 31, 2016 there is $3,500 in the Regionʼs Account and $289,145.71 in the Endowment Fund for a total of $292,645.71. There is approximately $39,000 available for Grants.

OLD BUSINESS

HCCF Website - Rozier Sharp gave a walk-thru of the redesigned website created by himself and Ron Bowersock. It appears that the redesign will allow the Board Members to do updates, add new items, view events, create meeting minutes, etc. There is a Home Page for public viewing which includes a smaller calendar of events vs. what the Board can view.

Rozier suggested that Board Members log into the new website and let him know if there is anything we would like to see added or changed. Website redesign will be up for approval at the October 25th HCCF Board Meeting. Rozier has agreed to be the Webmaster and Ron will be the Program Administrator.COMMITTEES

Nominations (Ellen Domke) - Two members have agreed to run. Short list of candidates to fill the other two spots. Ellen stated that outgoing members could re-up if they desired. A potential list of candidates will be presented at the next meeting.

Service Committee (Marilyn Kosiorek) - Imagine School no longer has their food pantry. Food pantry for North Port High School (NPHS) is now being run by All Faiths Food Bank (AFFB). Food donations from Heron Creek will be earmarked for North Port. Besides the elementary and high school, they also have eight mobile sites. Any checks will be made payable to HCCF . Food Drive is scheduled for November 7th through November 13th. On November 14th, AFFB will send a truck to Heron Creek to pick up food donations.

Harvest Festival (Laurie Huebner) - In an effort to provide a fresh approach to the annual wine tasting event, it has been renamed the “Harvest Festival” to instill an autumn feeling and theme. In addition to wine tasting, craft beer, cognac and bourbon tasting have been added. The Club has been asked to provide a menu reflecting more of an autumn or “farm to table” theme; still providing heavy appetizers. There will also be a silent auction. Registration fee will be $32 per person; up from recent years due to price increases for food. Fee includes food, service, tax and $10 donation to HCCF.

Lee Davies has worked directly with Gus and Fat Point, liquor broker, to select this yearʼs wines, beers, cognacs and bourbons.

Fliers will be in the October and November newsletters; posted on bulletin boards and emailed to the membership. All board members are encouraged to register and encourage their friends and neighbors to attend.

Jackie Furbee is working on the Raffle and Silent Auction. Items donated to date include: Steve & Dot Dsupinʼs Mystic CT home for one week; Mary Bowersockʼs stained glass giraffe; Dale & Linda Kirkland-wine basket and pedicures; Holdens and Huebners hosting dinners for 4-6 people and Ellen Domke- $100 towards pet sitting. More raffle items and ideas are needed

To date twenty-six people have volunteered to help. Duties will be divided between pourers, registration, check out and distribution.

Golf Tournament (Jerry Stevens) - Jerry and Roger McQuain will meet with GCCF to inquire about avoiding taxes on the luncheon and Tervis by billing GCCF directly for these items and them reimbursing them. Jerry was told by Erica, GCCF, that this could not be done as they do not deal in “goods”.

This yearʼs format will be a “scramble” with some fun holes. There will be no putting contest. Seymour Buick has agreed to sponsor a “hole-in-one” hole.

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Kevin Smith is researching the possibility of working with Blue Tee Consignments (BTC) to conduct a “silent auction”.BTC would provide trip packages with a minimum bid of $200-$300 above cost. BTC would receive 60% and HCCF 40% over cost. Sports memorabilia used for “silent auction” and not sold can be sent back at no cost to us.

Carol Kantor stated she will start soliciting sponsors in November--hoping to obtain a few hole sponsors and local auction items.

Grants (Rozier Sharp) - Rozier distributed a Draft of the 2016 Grant Application Worksheet. List contains twenty requests totaling $74,964. Committee will meet on October 18th to rank the requests before submitting to the HCCF Board. Letters of consideration have been sent out to the applicants. Applications and attachments can be viewed on the Go Daddy Website (Rozier will send out info on how to obtain access).

On October 25th, the HCCF Board will meet with the Grants Committee and discuss the rankings.Between October 25th and November 11th, site visits will be conducted and reports prepared.

On November 18th a special meeting of the HCCF Board will be held. Committee will present their findings and recommendations. Board will make the final award determinations. Rozier will then prepare letters for the President announcing the awards; all applicants will be called and large presentation checks will be prepared.

The Award Presentation will be held on November 29th prior to the regular HCCF Board Meeting.

Tom Shannon indicated that to date $39,000 is the maximum amount available for grants.

NEW BUSINESS

Roger McQuain received the membership renewal invoice in the amount of $125 from the North Port Chamber of Commerce.A motion not to renew was made by Ellen Domke; seconded by Tom Shannon and Laurie Huebner and carried unanimously.

There being no further business, a motion was made by Noreen Maloney; seconded by Tom Shannon and unanimously agreed to adjourn the meeting at 3:30 p.m.

The next regular Board Meeting is scheduled for October 25, 2016 at 2:00 p.m.

Submitted by:

Noreen Maloney, HCCF Secretary

*Originally scheduled for September 27, 2016!