HERON CREEK COMMUNITY FOUNDATION BOARD OF DIRECTORS MINUTES

MAY 23, 2017

Present:  Laurie Huebner, Ed Luchi, Tom Shannon, Jerry Stevens, Carol Kantor, Lynda Gifford (by phone) Lee Davies, David Hourigan, Ellen Domke, Ron Cibolski

Absent:  Paul Plaza, Kevin Smith, Chris Trottier, Judy Wing

Also Present:  Rozier Sharp

The meeting was called to order by president Laurie Huebner at 2:00 and a quorum declared.

Secretary’s Report:

A motion to approve the minutes of the April 25, 2017 Board of Directors meeting was made by Ron Cibolski, seconded by Lee Davies and unanimously accepted.

Treasurer’s Report:

Tom Shannon reported that we have $3,350.42 in the cash account and $317,684.44 in the endowment account as of March 31, 2017.

President’s Report:

-          Pet Calendar Update - We need to sell 4 more spaces in order to raise $2100.  Estimated date for finalizing the calendar is end of June/beginning of July.

-          An article about Neuro Challenge is to appear in the Club’s June newsletter.  It will also be on our website.  A blast e-mail will be sent if it does not appear in the Club’s newsletter.

-          Information from Melanie Curtis of Take Stock in Children about the scholarship funding process was shared with the Board.

-          Rozier Sharp spoke about the upcoming grant cycle.  After some discussion, the Board approved the following change be made to the Use of Grant Proceeds paragraph:  Change “such as food, clothing, shelter or health care” to “such as, but not limited to, food, clothing, shelter, health care and education"

-          Rozier also told the Board about a state sponsored Habitat for Humanity program that he is looking into.

Committee Reports:

By-Laws:  No report per Jerry Stevens

Membership:

Carol Kantor reported that as of May 22, 2017 we had 227 active members, 70 inactive members and 59 moved/deceased former members.  This is a reduction of 9 active members since December 31, 2016 and an increase of 10 inactive members.  To date we have 4 new members.  Letters and follow up e-mails were sent to 8 new residents with no response.  Carol asked the Board for their help in contacting the 10 members that have not renewed.

Nominations:

Ellen Domke asked the Board to start thinking about recommendations for next year’s Board.  She will send a letter to all members asking if they are interested or know of someone who would be interested in serving on the Board.

Publicity:

Ed Luchi advised the Board that he will be gone most of the summer but available via e-mail and phone.

Service:  No report due to Judy Wing’s absence

Golf Tournament:  No report due to Paul Plaza and Kevin Smith’s absences


Wine Tasting:

Ron Cibolski and Lee Davies will have updates at next month’s meeting.


Ad-Hoc Committee Reports:



Reviewing Our Structure:

After Laurie Huebner, Jerry Stevens, Tom Shannon and Lynda Gifford met with Venice Yacht Club Foundation and Plantation Community Foundation, they did a cost analysis of the pros and cons of becoming a 501 (c)(3) and recommended that we not pursue this at this time. 



Growing Membership:

The Ad-hoc committee of Carol Kantor, Jerry Stevens, Paul Plaza, Donna Maiorino, Kevin Smith and Ron Cibolski met again on May 2, 2017 to re-visit ways to increase membership.  The following suggestions were presented to the Board:



-          We’re Making a Difference Campaign – articles featuring one of our grant recipients will be written by Donna Maiorino.   They will be featured on our website and a blast e-mail sent to all Heron Creek residents.

-          We would like to have a page in the HCG&CC monthly newsletter dedicated to HCCF.  Informative articles about our grant recipients and information and pictures of our members doing volunteer work would be featured.

-          Great emphasis will be placed on new residents.  All new residents will receive a packet of information in the mail with a follow up call by a Board member.

-          All active members and new residents in the past 12 months would be invited to a party/reception in January. 

-          All active members would receive a 10% discount for all HCCF fundraisers.

A report illustrating the percentage of HCCF members by neighborhoods was created by Kevin Smith and distributed to the Board.

The Board requested that the ad-hoc committee report the cost of the reception/party and discounts at the next Board meeting.  

New Business:  None

Ellen Domke informed the Board of the next Homeless to Home Luncheon on June 20 and suggested we attend.  It’s being held at Jacaranda West from 11:30 -1:30.  Since most of our grant recipients attend, it would be a good way for us to get to know them.



A motion to adjourn was made by Tom Shannon and seconded by Ed Luchi.